You can always collect information from your contacts when they sign up for an event. You do this by creating a profile and adding it to the event sign-up process.
Perhaps you want to show your event participants the info you DO have for them and ask them to correct it?
This is possible! You’ll still need to create a profile of the fields you want your participants to update. These might include landline and cell numbers, home or mailing addresses, and/or issues interest.
You need to send out a special link in an email asking folks to sign up for the event.
This link is a combination of the event registration link that you may have used before, the event ID, and a special token called “checksum”. Here are the components of this link:
- https://SITE.ourpowerbase.net/civicrm/event/register?reset=1&id= (your PB site’s event registration link)
- N& (replace “N” with the event ID)
- {contact.checksum} (a special token)
- &cid={contact.contact_id} (another special token for contact ID)
Put together, they look like this:
https://SITE.ourpowerbase.net/civicrm/event/register?reset=1&id=N&{contact.checksum}&cid={contact.contact_id}
You can construct this link from your event ID and this token. Make sure “SITE” is replaced by your actual PowerBase site name, and the N is replaced by the event ID.
You can either type out {contact.checksum} or access the full list of tokens here (screenshot) when putting together a mailing. Click Insert Tokens and type “checksum” to find the checksum token in the list.
When folks receive your email and click on this link, they will be prompted to register for the event. All the contact data fields that you ask them to fill out will show the information you have for them in those fields. Once they update their info, it will overwrite the data that was there previously. Make sure you use this link carefully; for example, if you ask them to update their primary address, the primary address you have for them will be overwritten.
